Through partnerships and associations we can supply suitably qualified experts to make recommendations and ensure "worlds best practices" are achieved in the design; construction and refurbishment of an arts/records repository. Conservation advice can also be applied to the manual handling and packings of items that are to be relocated.

Through associations and partnerships with storage engineers we can offer a storage system design service. Designs and layouts are done using the latest technology and storage systems and are based on the Australian Standards Specifications. All documents and specifications are compiled in standard measurements so that they can be put out to the marketplace as a tender to procure the appropriate storage system.

Briefing sessions are given to all staff two weeks prior to a relocation, some topics discussed are IT preparation, the packaging and labelling of items to be relocated, roles and responsibilities for the relocation, security access to the new site and OH&S issues when packing and unpacking.

Security is an issue that is sometimes overlooked when contemplating a relocation. We will advise on the level of security required on a case-by-case basis. This could include static guards, security escorts, armed escorts or security crates.

Security also covers the distribution and recovery of security passes and building keys allocated to staff.

Relocating is a time when most businesses look at reviewing what filing should be kept on site and what filing could be archived off site. We help develop a schedule for archiving, culling, document destruction and rubbish removal. We work with the record management, facilities group, departments and the OH&S representative to ensure a coordinated approach.

Move coordinators are people who represent individual business units within your organisation. These coordinators are used as a conduit to relay information from the project team to all staff and vise-versa. Ownership of the project is critical to its success and the Move Coordinators give a voice to staff so all issues can be addressed and answered.

Most businesses find relocating an ideal time to make changes to the structure of the business and the way it operates. This could include people going from offices to work stations, just by reorganising who sits next to whom. We will highlight and guide you through the procedures that need to be reviewed and how they should be communicated to your staff.

OH&S is a major issue for all businesses but it is even more important around the time of a relocation. We ensure that all issues from staff archiving, evacuation procedures, to full on-site inductions are addressed.

To ensure that the IT and communications systems operate from day one we meet regularly with the groups who are responsible for these areas and discuss the progress of the project. We then identify and action any potential problems that may arise.

When developing the relocation strategy, we also identify the areas of potential risk and put in place protocols and back up contingency plans to minimise any disruption to your business.

A relocation strategy is developed once we have a full understanding of your requirements. The strategy could be driven by one or all of the following points; lease, building completion, business work load, building access, or IT issues.

The review of the architectural drawings is imperative to ensure that correct allowances have been made for the allocation of storage systems, utility and breakout areas and personal space.